Applying for jobs: Job
application forms
Application
forms are used by prospective employers to assess applicants' suitability for
the job advertised
Often,
application forms are submitted alongside CVs and cover letters, so you need to
think about these three items together.
What is in a job application form?
There are
two types of application forms used by employers:
- paper application forms;
- online application systems.
Increasingly,
large organisations recruit via online application systems but you will still
find that paper application forms are used by many small to medium-sized
enterprises (SMEs).
Most
application forms and online systems require information about:
1. Your
personal details including:
- name, address, contact details;
- educational institutions
attended/attending and the qualifications gained/predicted;
- previous and current experience
of work;
- current salary/earnings;
- whether you are able to work in
the UK;
- referees.
Sometimes an
employer will also ask for your National Insurance number and whether you have
been convicted of an offence.
2. Your
skills, abilities, knowledge and experience (SAKE). These are often
collectively referred to as your competences. Aim to tailor your SAKE to fit
the specific job applied for.
- Firstly, read the form through
so that you can see where the questions and requests for information
appear. This is especially important for online application forms where
the structure of the form may not be visible as you begin.
- Describing you SAKE is easier
to do if the employer has provided a job and/or person specification. If a
job or person specification is not available, then ask for one and
carefully research the company or industry to find out as much as you can
about what the employer is likely to be looking for.
- It's important that you know
about the job before you begin your application so make sure that you
research the role and organisation.
How do I write a good job application?
The key to a
good application is making sure your SAKE fit the job and/or person specification.
Many job
specifications distinguish between attributes sought in candidates that are
'essential' and 'desired'. In these highly competitive times, you're unlikely
to get far if you can't align your SAKE to all or most of the essential requirements.
Use words
that align to the attribute on the job specification. For example, if the
employer is looking for a 'strong team player' answer with something such as,
'I work well in groups and can establish effective working relationships with
those in my immediate team as well as colleagues in other departments'.
It's also
worth adding to this and providing a specific example drawn from your
experience to support what you say. For example, 'I organised a monthly
telephone conference for all those who work off-site and edited a weekly, email
round-up of progress against targets'.
It's
important to use action verbs to begin short statements. For example,
'coordinated the stock control process,' 're-organised the mail-shot system,'
and 'learned how to deal with customer complaints'.
Use words
that are descriptive and precise; for example, 'effective working
relationships' is better than 'good working relationships' because 'effective'
suggests that the relationships were productive and relevant to the job whereas
'good' is a value judgement.
Use examples
from all aspects of your life: experiences of work, social, sports and family
activities, course and extra-curricular activities. Skills such as leadership
are often developed in non-work settings so use them positively.
Most
applications require a minimum of two referees - often an employer and an
academic tutor. Avoid using friends unless they can comment on you in a
work-related setting.
Finally,
make sure all text is spelled correctly and written in clear, grammatical form.
Use spellcheck and proofread carefully. Before submitting your application, ask
someone to check it for you. If you are a student, you can ask a professional
careers adviser at your university careers and employability service to review
your application. Recent graduates may also be allowed to use the careers
service.
Should I disclose personal information?
You do not
need to disclose personal information about your age, ethnicity, gender,
religion, sexual orientation unless this information will help with your
application and has a focus on your suitability for the role. Progressive
employers have a stated policy to promoting diversity and it's in their
interest to recruit from the widest pool of applicants.
As part of
the application process you may be asked to complete an Equal opportunities
monitoring form. The information you provide about your age, gender, ethnicity,
sexual orientation or disability is treated confidentially and will not be used
as part of the selection process. The forms are normally separated from the
application on receipt and used to monitor the employers commitment to equality
and diversity.
How do I complete an online job application?
Online
application systems require both your personal details and your skills,
abilities, knowledge and experience (SAKE) in relation to the job applied for,
just as standard forms but may also capture other information as well.
For example,
you may find online personality profiling or competency-based questions in
online systems. The former includes multiple choice questions about your
preferences, strengths, and motivations and the latter may take the form of a
series of scenarios in which you have to explain what you did (or would do) in
a similar situation.
In
personality questionnaires, the best response is the immediate one, where you
give an honest answer without reflecting on it. With the scenarios, make sure
you understand the question and you give yourself time to really think through
what is being asked.
Online
application systems tend to seek out more about your motivation and ability to
do the job than standard forms so make sure you research what the employer or
job role requires before completing the form. Give yourself time to compose
your answers off-line and then check them.
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